Privacy, Equality and Diversity

The Saddle Research Trust has formal policies in place to protect your privacy and to promote equality and diversity.

Privacy

We have reviewed our processing activities and selected the most appropriate lawful bases for our activities.

We have checked that the processing is necessary for the relevant purpose and are satisfied that there is no other reasonable way to achieve that purpose.

We use this privacy policy to document our decision on which lawful bases apply to help us demonstrate compliance with GDPR.

We have included information about both the purposes of the process and the lawful basis for the processing in our privacy notice.

We process personal information on these lawful bases:

(a) Consent: the individual has given clear consent for us to process their personal data for a specific purpose.

(b) Contract: the processing is necessary for a contract we have with the individual, or because they have asked us to take specific steps before entering into a contract.

(c) Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations).

(d) Legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data that overrides those legitimate interests.

We have checked that consent is the most appropriate lawful basis for processing.

We have made the request for consent prominent and separate from any terms and conditions.

We do not use pre-ticked boxes or any type of default consent.

We use clear, plain language that is easy to explain.

We specify why we want the data and what we are going to do with it.

We name our organisation and any third-party controllers who will be relying on the consent.

We tell individuals that they can withdraw their consent at any time and have systems in place to make this possible.

We avoid making consent a precondition of a service.

We regularly review consents to check that the relationship, the processes and the purposes have not changed.

We have processes in place to refresh consent at appropriate intervals.

We consider the use of privacy dashboards or other preference-management tools to be a matter of good practice.

We make it easy for individuals to withdraw their consent at any time and publicise how to do so.

We act on withdrawals of consent as soon as we can.

We have checked that consent is the most lawful basis for processing.

Where we have found legitimate interests to be the most appropriate basis, we understand our responsibility to protect the individual’s interest.

We have conducted a legitimate interests assessment and kept a record of it, to ensure that we can justify our decision.

We have identified the relevant legitimate interests.

We have checked that the processing is necessary and there is no less intrusive way to achieve the same result.

We only use individuals’ data in a way they would reasonably expect, unless we have a very good reason.

We do not use data in ways that individuals would find intrusive or which could cause them harm, unless we have a very good reason.

We do not knowingly process children’s data and we take extra care to make sure we protect their interests.

We have considered safeguards to reduce the impact where possible.

We keep our LIA under review and repeat it if circumstances change.

Equality and Diversity

We welcome the statutory requirements laid down in the Equal Pay Act 1970:

The Rehabilitation of Offenders Act 1974;

The Sex Discrimination Act 1975;

The Race Relations Act 1976 and the Race Relations Amendment Act Feb 2000;

The NHS Community Care Act 1990;

The Disability Discrimination Act 1995;

The Asylum & Immigration Act 1996;

The Human Rights Act Nov 1998;

The Employment (Religion or Belief) and (Sexual Orientation) Regulations 2003.

We recognize that we have moral and social responsibilities that go beyond the provisions of the above-mentioned Acts and Regulations, and that we should support and contribute to the wider process of change through all aspects of our work and practices in order to eliminate discrimination and promote equality and diversity.

We are committed to taking positive steps to ensure that all people are treated with dignity and respect. We value the diversity of everyone.

Equality of opportunity and diversity is promoted:

Our services are accessible, appropriate and delivered fairly to all;

The mix of our volunteers and management committees reflects, as far as possible, the broad mix of the population of our local community;

Traditionally disadvantaged sections of the community are encouraged to participate and contribute to the workings of the SRT.